Executive Assistant
Valencia, CA Valencia, CA Contract Contract $25 - $30 an hour $25 - $30 an hour 18 hours ago 18 hours ago 18 hours ago Purpose of the Job Provide administrative and business analyst support for the Head of Global Quality Assurance, and for direct reports (as needed).
Represent the department as a prime contact, interact with internal and external personnel on matters often requiring coordination between departments.
Works predominantly with internal colleagues, but may also require initial communications with recipients, healthcare providers, and executives.
Work is performed under general direction, however, he/she will plan and schedule their own activities in accomplishing assigned objectives.
Key Tasks & Responsibilities Performs administrative duties such as setting up meetings, conference room scheduling, teleconferences, catered lunches, agendas and equipment setup and can juggle multiple complex scheduling and demands on time.
Performs administrative duties such as correspondence, copying, faxing and filing.
Assists with organizing workload of VP of Global Quality Assurance to ensure prioritization of workload demands.
Assists with the generation of various reports, documents and presentations, including Quality Management Review presentation, and assists with tracking department projects.
Coordinates travel arrangements, including airline, hotel and rental car reservations, including international.
Generate expense reports.
Assists with on-boarding department staff and with managing department training records.
Assists with managing various department initiatives/events (e.
g.
regular department meetings, employee recognition/morale events, etc.
).
Also monitors, orders and stocks office supplies, as required.
Authors document change requests.
Create analysis and working tools using Excel for projects as required.
Other tasks as assigned by line manager Qualifications 3
years business and/or administrative assistant experience Excellent verbal and written communication skills Excellent interpersonal skills Excellent organizational and analytical skills Ability to handle multiple priorities and tasks effectively Proven track record of properly handling sensitive and confidential information Proven track record of effective customer focused interactions English proficiency Proficient in Microsoft Word, PowerPoint, Excel and Outlook Job Type:
Contract Pay:
$25.
00 - $30.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Health insurance Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Valencia, CA 91355:
Reliably commute or planning to relocate before starting work (Required) Work Location:
Hybrid remote in Valencia, CA 91355.
Estimated Salary: $20 to $28 per hour based on qualifications.
Represent the department as a prime contact, interact with internal and external personnel on matters often requiring coordination between departments.
Works predominantly with internal colleagues, but may also require initial communications with recipients, healthcare providers, and executives.
Work is performed under general direction, however, he/she will plan and schedule their own activities in accomplishing assigned objectives.
Key Tasks & Responsibilities Performs administrative duties such as setting up meetings, conference room scheduling, teleconferences, catered lunches, agendas and equipment setup and can juggle multiple complex scheduling and demands on time.
Performs administrative duties such as correspondence, copying, faxing and filing.
Assists with organizing workload of VP of Global Quality Assurance to ensure prioritization of workload demands.
Assists with the generation of various reports, documents and presentations, including Quality Management Review presentation, and assists with tracking department projects.
Coordinates travel arrangements, including airline, hotel and rental car reservations, including international.
Generate expense reports.
Assists with on-boarding department staff and with managing department training records.
Assists with managing various department initiatives/events (e.
g.
regular department meetings, employee recognition/morale events, etc.
).
Also monitors, orders and stocks office supplies, as required.
Authors document change requests.
Create analysis and working tools using Excel for projects as required.
Other tasks as assigned by line manager Qualifications 3
years business and/or administrative assistant experience Excellent verbal and written communication skills Excellent interpersonal skills Excellent organizational and analytical skills Ability to handle multiple priorities and tasks effectively Proven track record of properly handling sensitive and confidential information Proven track record of effective customer focused interactions English proficiency Proficient in Microsoft Word, PowerPoint, Excel and Outlook Job Type:
Contract Pay:
$25.
00 - $30.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Health insurance Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Valencia, CA 91355:
Reliably commute or planning to relocate before starting work (Required) Work Location:
Hybrid remote in Valencia, CA 91355.
Estimated Salary: $20 to $28 per hour based on qualifications.
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