Receptionist/Office Manager
Stratton International Stratton International Valencia, CA Valencia, CA Full-time Full-time $20 - $25 an hour $20 - $25 an hour 2 days ago 2 days ago 2 days ago We are seeking a detail-oriented and organized individual to join our team as a Receptionist / Office Manager.
In this role, you will be the first point of contact for our clients and play a vital role in the daily operations of our real estate office.
Key
Responsibilities:
Call Management:
Answer all incoming calls and direct them to the appropriate department.
Document calls related to properties on the Sales Call Log.
Email Correspondence:
Regularly check and respond to emails throughout the day.
Mail and Package Handling:
Collect and distribute mail and packages to the correct offices and PO Boxes.
Notify tenants about received packages for pick-up or office placement.
Special handling of mail including scanning and emailing, and processing specific mail handling.
Rent Checks Processing:
Issue receipts for rent checks.
Copy, stamp, and log rent checks into QuickBooks.
Coordinate with Accounting office for check filing and post-deposit procedures including matching check receipts and organizing digital records in OneDrive.
Billing and Accounting Support (15th - 16th each month):
Update Monthly Billing Spreadsheet, including changes in services, reservations, and printer logs.
Mail Collection and Processing:
Retrieve mail from P.
O.
Box, including checks marked PO Box.
Check and process mail from the outside Dropbox, ensuring proper date stamping.
Assist with New Tenants:
Establish both physical and electronic files for new tenants.
Set up new tenants in the Brivo access system.
Issue necessary items to Smyth Tenants, including KeyFobs, Mailbox Keys, and Suite Keys, and educate them about the Change of Service Form.
Assist with Existing Tenants:
Create and send invoices.
Process payments.
Manage key fob activations and updates in the Brivo system.
Deliver Key Fobs to tenants.
Job Type:
Full-time Pay:
$20.
00 - $25.
00 per hour Expected hours:
40 per week
Benefits:
Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
In this role, you will be the first point of contact for our clients and play a vital role in the daily operations of our real estate office.
Key
Responsibilities:
Call Management:
Answer all incoming calls and direct them to the appropriate department.
Document calls related to properties on the Sales Call Log.
Email Correspondence:
Regularly check and respond to emails throughout the day.
Mail and Package Handling:
Collect and distribute mail and packages to the correct offices and PO Boxes.
Notify tenants about received packages for pick-up or office placement.
Special handling of mail including scanning and emailing, and processing specific mail handling.
Rent Checks Processing:
Issue receipts for rent checks.
Copy, stamp, and log rent checks into QuickBooks.
Coordinate with Accounting office for check filing and post-deposit procedures including matching check receipts and organizing digital records in OneDrive.
Billing and Accounting Support (15th - 16th each month):
Update Monthly Billing Spreadsheet, including changes in services, reservations, and printer logs.
Mail Collection and Processing:
Retrieve mail from P.
O.
Box, including checks marked PO Box.
Check and process mail from the outside Dropbox, ensuring proper date stamping.
Assist with New Tenants:
Establish both physical and electronic files for new tenants.
Set up new tenants in the Brivo access system.
Issue necessary items to Smyth Tenants, including KeyFobs, Mailbox Keys, and Suite Keys, and educate them about the Change of Service Form.
Assist with Existing Tenants:
Create and send invoices.
Process payments.
Manage key fob activations and updates in the Brivo system.
Deliver Key Fobs to tenants.
Job Type:
Full-time Pay:
$20.
00 - $25.
00 per hour Expected hours:
40 per week
Benefits:
Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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